Local Election Officials
Local Election Official Information
In this area, Local Election Officials will find information and forms to file with the Election Division.
- Notice to Units of Local Government (PDF)
- Certification of Translation English to Spanish (PDF)
Search the Illinois State Board of Elections website for the following Publications:
- The State of Illinois Candidate's Guide
- The State of Illinois Election and Campaign Finance Calendar
- The State of Illinois Local Election Officials Handbook
2024 Elections
- General Primary Election - March 19, 2024
- General Election - November 5, 2024
2025 Elections
- Consolidated Primary Election (if necessary) - February 25, 2025
- Consolidated Election - April 1, 2025
Certification of Filing
The Certification of Filing form is available to be completed online, downloaded and presented when filing a Resolution or Ordinance, and serves as the Certification of Filing of the document with the Election Division.
The Receipt for Filing (Form P-9-1DP) is completed by the Local Election Official to give to candidate upon receipt of filing.
The Certification of Filing form is available to be completed online, downloaded and presented when filing a Resolution or Ordinance, and serves as the Certification of Filing of the document with the Election Division.
- Certification of Filing (PDF)
The Receipt for Filing (Form P-9-1DP) is completed by the Local Election Official to give to candidate upon receipt of filing.
- Receipt For Filing (PDF)
The Certification of Ballot form is available here to complete online, print and then submit to the Election Division to certify candidates to be placed on the ballot.
Please Note: You must input information for each candidate as indicated on his/her "Statement of Candidacy".
Instructions for completing the Certification of Ballot:
Submitting the form
Before submitting the form, print a corrected copy.
Please Note: You must input information for each candidate as indicated on his/her "Statement of Candidacy".
Instructions for completing the Certification of Ballot:
- Complete the "Certification" portion on the top left side of the form by filling in 'County of' line and selecting the Election type and date from the drop down
- Complete the "Contact Person" portion on the top right side of the form including: To, From, For, Contact phone number, Contact fax number, Contact email address and Today's date
- Using the “Statement of Candidacy”.....
Fill in all boxes in the row (if applicable to the election) with the candidate's information as listed on his/her “Statement of Candidacy"
- Click the "Print Form" button at the bottom right side of form. Proof the form and make any corrections at this point
Submitting the form
Before submitting the form, print a corrected copy.
- Click on "Submit by Email" button located at top right side of the form
- "Select Email Client" will appear - follow directions on screen
- Click "OK"
- "Send Data File" will appear
- If you have not already done so, print the form
- Click "Send Data File"
- An email sending screen should appear - Click "Send"
Vacancy In Office Notification/Appointment to Fill
Local Election Officials
Please use the Vacancy in Office Notification/Appointment to Fill Vacancy form to advise the Election Division any time there is a vacancy or appointment to fill a vacancy of elected officials.
Print the form, complete, sign and forward to the Election Division.
-OR-
Complete the form online, print, sign and forward to the Election Division.
Vacancy in Office Notification/Appointment to Fill Vacancy (PDF)
Local Election Officials
Please use the Vacancy in Office Notification/Appointment to Fill Vacancy form to advise the Election Division any time there is a vacancy or appointment to fill a vacancy of elected officials.
Print the form, complete, sign and forward to the Election Division.
-OR-
Complete the form online, print, sign and forward to the Election Division.
Vacancy in Office Notification/Appointment to Fill Vacancy (PDF)
