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Local Election Officials

Local Election Officials
General Information

Local Election Official Information

In this area, Local Election Officials will find information and forms to file with the Election Division.

  • Notice to Units of Local Government (PDF)
  • Certification of Translation English to Spanish (PDF)

Search the Illinois State Board of Elections website for the following Publications:

  • The State of Illinois Candidate's Guide
  • The State of Illinois Election and Campaign Finance Calendar
  • The State of Illinois Local Election Officials Handbook

2024 Elections

  • General Primary Election - March 19, 2024
  • General Election - November 5, 2024

2025 Elections

  • Consolidated Primary Election (if necessary) - February 25, 2025
  • Consolidated Election - April 1, 2025
Documents for Filing
Certification of Filing

The Certification of Filing form is available to be completed online, downloaded and presented when filing a Resolution or Ordinance, and serves as the Certification of Filing of the document with the Election Division.

  • Certification of Filing (PDF)
Receipt For Filing

The Receipt for Filing (Form P-9-1DP) is completed by the Local Election Official to give to candidate upon receipt of filing.

Certification of Ballot
The Certification of Ballot form is available here to complete online, print and then submit to the Election Division to certify candidates to be placed on the ballot.

Please Note:  You must input information for each candidate as indicated on his/her "Statement of Candidacy".

Certification of Ballot - Filing Instructions Online 2013

Instructions for completing the Certification of Ballot:

  • Complete the "Certification" portion on the top left side of the form by filling in 'County of' line and selecting the Election type and date from the drop down
  • Complete the "Contact Person" portion on the top right side of the form including:  To, From, For, Contact phone number, Contact fax number, Contact email address and Today's date
  • Using the “Statement of Candidacy”.....
Fill in all boxes in the row (if applicable to the election) with the candidate's information as listed on his/her “Statement of Candidacy"

  • Click the "Print Form" button at the bottom right side of form. Proof the form and make any corrections at this point
Download the Certification of Ballot Form (PDF)

Submitting the form

Before submitting the form, print a corrected copy.

  1. Click on "Submit by Email" button located at top right side of the form
  2. "Select Email Client" will appear - follow directions on screen
  3. Click "OK"
  4. "Send Data File" will appear
  5. If you have not already done so, print the form
  6. Click "Send Data File"
  7. An email sending screen should appear - Click "Send"
A signed copy of the printed Certification of Ballot must also be filed with the Election Division.
Vacancy in Office
Vacancy In Office Notification/Appointment to Fill

Local Election Officials

Please use the Vacancy in Office Notification/Appointment to Fill Vacancy form to advise the Election Division any time there is a vacancy or appointment to fill a vacancy of elected officials.

Print the form, complete, sign and forward to the Election Division.


Complete the form online, print, sign and forward to the Election Division.

Vacancy in Office Notification/Appointment to Fill Vacancy (PDF)
Documents and Forms
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